There is no doubt that the recent floods in the UK have caused countless problems for UK residents and businesses alike. There are many unpredictable scenarios that businesses have no control over as a result of the recent flooding – system failures, fire and theft, damage caused to servers and irreparable damage to physical documentation are just a few examples.
Disasters can cause significant disruptions to day-to-day practices and can have a huge impact on the bottom line. What is starting to become apparent is that many organisations are insufficiently prepared for disasters and lack sufficient plans for disaster recovery. Incorporating document management technology should be an integral part of any well-constructed contingency plan as it provides confidence in having accurate document retention to help prevent fraud and deal with insurance agencies.
In the unfortunate event that a business’s IT infrastructure suffers an ill fate at the hands of a natural disaster, having an Electronic Document Management (eDM) system in place gives reassurance and comfort that business critical information is securely stored in a database and readily available should it ever be needed.
Deploying an eDM solution not only avoids physical damage to documents that are contained on business premises, but also ensures that business critical data is still instantly accessible. The right steps should be taken to ensure that should the worst happen, business critical information is protected and that secure backups are available. These backups should be agreed on installation of an eDM system and are recommended on a daily basis.
Many organisations are highly document dependent where compliance is crucial. Therefore businesses must implement a disaster recovery plan in order to continue to run effectively and efficiently as possible whilst recovering from a disaster.
By Stuart Evans, CTO, Invu