How to draft disciplinary outcome letters

By Michael Hardiman

The letter sent to an employee following a disciplinary process is often the most important document that an employer will rely upon in defending any subsequent employment tribunal claim. We suggest 10 top tips for drafting disciplinary outcome letters.

An outcome letter is often viewed by an employment judge as the key document summarising the employer’s mindset before the various versions of events have been developed with the input of lawyers at a tribunal hearing. The letter must therefore contain a clear summary of the employer’s rationale for the decision reached. As such employers should consider including the following points.

1. Cover off the background information
It is advisable to clearly set out the information surrounding the circumstances of the disciplinary meeting, when the meeting took place, who was involved and the steps taken during the meeting to consider the employee’s version of events…

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